Professional Services • Victoria Island, Lagos • 70 employees • Hybrid work environment
How a 70-person professional services firm replaced manual sign-in sheets with verifiable attendance tracking and ended attendance fraud
Manual Attendance Creating HR Nightmares and Productivity Blindspots
The firm's attendance policy seemed straightforward—employees sign in upon arrival, sign out when leaving. HR used manual sign-in sheets at reception to track attendance for payroll processing, leave calculations, and performance reviews. But the system created constant friction, disputes, and data gaps that consumed HR's time and eroded trust.
Critical problems undermined workforce management:
Attendance Dispute Chaos:
• "I was here" arguments: Employees claimed they signed in but names missing from sheets—no way to verify who was telling the truth
• Buddy sign-ins: Staff members signing in for colleagues who arrived late or were absent—inflated attendance records and payroll discrepancies
• Illegible handwriting: Scribbled signatures made it impossible to determine who was actually present on specific dates
• Lost sign-in sheets: Reception sheets disappeared or got damaged—entire days of attendance data vanished
HR Administrative Burden:
• Manual data entry: HR spent 6+ hours weekly transcribing handwritten names into spreadsheets—error-prone and time-consuming
• Dispute resolution: 8-12 attendance disputes monthly required investigation, corroboration from colleagues, and management escalation
• Late arrival patterns invisible: No data on actual arrival times—couldn't identify chronic lateness or productivity patterns
• Leave abuse detection impossible: Employees claiming sick days while colleagues reported seeing them—no evidence to address attendance fraud
Business Impact:
• Payroll inaccuracies: Manual system couldn't catch attendance inflation—potential overpayment for hours not worked
• Performance review conflicts: Employees disputed attendance records during evaluations—undermined performance management credibility
• Client meeting gaps: No visibility into who was actually in office when clients called—receptionists couldn't confidently schedule meetings
• Remote work accountability: Hybrid policy required office presence 3 days/week, but no data on compliance—couldn't enforce policy fairly
✓ Verification Engine
Facial recognition sign-in/out at office entrance eliminates buddy sign-ins, illegible signatures, and identity disputes
✓ Proof Points
Timestamped records automatically logged with precise time, date, and employee ID—no manual transcription required
✓ 24/7 Supervision
Real-time dashboard shows live attendance status, arrival/departure patterns, and trend analysis for HR and management
Monthly Attendance Disputes (8-12 → 0)
📅 90 days
Data Accuracy (15-20% error → 99.8%)
📅 21 days
HR Time Reduction (6+ hrs → 15 mins)
📅 14 days
Recovered Monthly Productivity
📅 30 days